Dysart promotes open government and encourages the routine disclosure of information to the public without requiring a formal Freedom of Information (FOI) request under Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

If you require access to information held by Dysart, contact the department directly that holds the records. If the information is not directly available through the department, a written formal Freedom of Information (FOI) request can be made under MFIPPA.

Dysart protects the privacy of individuals with respect to the personal information it collects and maintains. MFIPPA provides a right of access to information for records in the custody and control of the Municipality, with certain limitations in order to protect personal and sensitive information.

Public Records

Public records are available to anyone and can be released without a formal request.

Examples of public records include:

  • Council and Committee minutes
  • By-laws
  • Policies and procedures
  • Planning records
  • Budget documents

Many reports and records are freely available. Search our website or contact the department responsible for the document first to see if you can access the record without making a formal request. If you are not sure which department holds the records, you can call the office at 705-457-1740 or email info@dysartetal.ca to speak with someone about your request. 

Freedom of Information Requests

 How to submit a Freedom of Information Request

Requests may be submitted in person or by mail and require a minimum $5 application fee. We will not begin processing FOI requests until payment has been received. 

 

There are a number of ways to submit your request: 

  1. You can complete our online form. After the request has been successfully submitted, please contact the Deputy Treasurer to arrange for payment (e-transfers are accepted). 
  2. You can download the Freedom of Information Request Form and send it by email to the Municipal Clerk. After the request has been successfully submitted, please contact the Deputy Treasurer to arrange for payment. 
  3. You can drop the completed form off together with your $5 payment in the drop box outside of Dysart et al Municipal Office at 135 Maple Street. 
  4. You can send your completed form and payment by mail to: Municipal Clerk's Office, Dysart et al, 135 Maple Street, P.O. Box 389, Haliburton, Ontario, K0M 1S0.
 Request fees

MFIPPA provides for a mandatory $5 application fee which must accompany each request for information. Requests cannot be initiated until the $5 fee is received. Additional fees may be charged under Section 45 of the Act.

 The $5 application fee cannot be waived and is non-refundable.

Personal Information Requests:

If an individual is requesting their own personal information (as defined under the Act), the request is considered a "personal information request". The following fees may apply to requests for personal information:

Service

Fee

Additional Information

Application Fee:

$5.00

Must accompany the request. The fee is mandatory and cannot be waived.

Copies:

$.20 per page

 

CD's, DVD's:

$10

Per item

Computer Programming:

$15 per 15 minutes

If needed to develop a program to review information.

Shipping and other costs:

As billed

 

General Information Requests:

Requests for information about a person other than yourself, property, or about a municipal service, program or activity are considered "general information requests" and have different fees than for personal information requests. The following fees apply for requests for general information:

Service

Fee

Additional Information

Application Fee:

$5.00

Must accompany the request. The fee is mandatory and cannot be waived.

Copies:

$.20 per page

 

Records Preparation:

$7.50 per 15 minutes

Required to prepare records for release

Search Time:

$7.50 per 15 minutes

Per person required to search and retrieve records

CD's:

$10

Per item

Computer Programming:

$15 per 15 minutes

If needed to develop a program to retrieve information.

Shipping and Other Costs:

As billed

This may include reproduction by an outside service provider.

Fee Estimates

If it is anticipated that fees are more than $25, you will be given a fee estimate. If the estimate of fees to be paid is $100 or more, you may be required to pay a 50% deposit.

How we process Freedom of Information Requests

We begin to processing your requests after the completed form and payment is received by our office. We have 30 days to respond. For requests that involve a large number of records, an extensive search, or consultation with an external third party, the time may be extended. Requesters will be advised of a time extension.

 

Due to privacy concerns, records will not be sent electronically. When your request is complete and records ready, you will have the option to pick them up at the Dysart Municipal Office or have them mailed. 

 How to appeal the Municipality's decision

Requesters have the right to appeal the Municipality's decision about their request to the Information and Privacy Commissioner of Ontario (IPC). The Information and Privacy Commissioner is an independent body which makes impartial decisions under the Act.

 

To file an appeal, requesters should write to the Commissioner and request a review of the Municipality's decision within 30 calendar days of receiving their decision letter. The following items also need to be submitted with the appeal: a copy of the original request for information, a copy of the Municipality's decision letter, and an appeal fee of $25 ($10 for personal information requests).

 

The Commissioner's Office is located at:

2 Bloor St East, Suite 1400
Toronto, ON M4W 1A8
Telephone 416-326-333 or toll free 1-800-387-0073

 

More information regarding the appeal process may be obtained from the IPC's official website at www.ipc.on.ca.

Protection of Privacy

Protecting your personal information and privacy is very important to Dysart. 

Under MFIPPA, we cannot collect your personal information unless we are legally authorized to do so. Dysart cannot use your personal information except as permitted under the Act. Without your permission, personal information can only be used for the purpose for which it was collected or a consistent purpose.

Please contact us if you have any questions or concerns about access to municipal records and the protection of your privacy.

Correcting Personal Information

If you think that personal information Dysart has about you is wrong or missing information, you have the right to make a correction. Depending on the information, you may be able to make the correction by contacting the department directly.

If you cannot make a correction with the department, you can request a correction by filling out our online form. After the form has been successfully submitted, please contact the Deputy Treasurer to arrange for payment of the $5 application fee.

Contact Us

Subscribe iconSubscribe to this Page