As the senior administrative team, the Chief Administrative Officer, the Municipal Clerk and Municipal Treasurer work collaboratively with Council, it’s various standing committees and internal departments to provide overall administration and coordination of services.
The Chief Administrative Officer (CAO) reports directly to Council and is responsible for the general management of the organization with the support of the administrative team. The CAO ensures that Council is provided with thorough staff background reports and recommendations that help make the decision making process easier, more accountable and transparent to the general public. Once Council adopts a recommendation, the CAO works with staff to ensure the policy is implemented and subsequently evaluated for effectiveness.
As part of the administrative team, the Treasurer ensures that staff and committees are provided regularly with current and accurate budget information to help guide good decision making. As part of this team, the Treasurer also takes an active role in managing the financial components related to special projects, including management of the financial components of loan and grant programs. For more financial information, there is a SERVICES page allocated to Finance and Property Tax.
As part of the administrative team, the Municipal Clerk is responsible for the Municipal Freedom of Information and Protection of Privacy Act and the management of township records.
As part of this overall record keeping role, the Clerk prepares agendas, minutes and by-laws for Council and standing Committees based on reports received from the department managers and the CAO, as well as preparing reports for Council related to the Clerk’s function. In the past couple of years, the Clerk has been instrumental in moving the township over to electronic agenda packages which means that all agendas, minutes, reports and by-laws are available for review by the general public. This means that Committee and Council members can review their entire agenda anywhere that they can access the internet.
Every four years, the Clerk is responsible for administration of the municipal election. The next election takes place in October 2022.
The Clerk is the Accessibility Coordinator for the Municipality ensuring municipal compliance with the Accessibility for Ontarians with Disabilities Act and regulations. More information on this can be found on the Accessibility SERVICES page.
Other responsibilities of the Clerk involve oversight of the administration of the Cemetery By-Law, birth registrations, death certificates and duties related to being a Commissioner for Taking Oaths and Affidavits. To make arrangements for a marriage license or to obtain information regarding the Evergreen Cemetery located on the corner of Pine Street and Harburn Road, please contact the Administrative Assistant through the link in the sidebar.
There are several links on the side bar that relate to the various functions of the administrative team including access to the electronic meeting package, various forms, links and a calendar that provides notice of public meetings and community events.
While we make a good effort to make sure that we have someone available to act as a Commissioner for Taking Oaths and Affidavits or to provide a certified copy of a document, this is not always possible. For this reason, it is highly recommended that you make an appointment if you are seeking our services to ensure that the appropriate staff are available when you arrive.